Print management & software
Print management and document software
Printing costs add up quietly. The right software shows who prints what, stops waste at the source and moves paper into your systems, on the Kyocera devices you already use.
- Kyocera
- MyQ
- ScannerVision
Managed document services
We start by measuring: device meter readings, paper use, how documents move through your business, and a meeting with your IT team. Then we design a setup with fewer, better-placed devices and clear rules, and run it for you. Kyocera says its managed document services can reduce output costs by around 30%.
- An assessment of your current fleet and print volumes.
- Fewer devices, placed where people need them.
- Rules such as black-and-white and double-sided by default.
- Regular reports so you can see what printing costs.
Cost control and secure printing
Print management software such as KYOCERA MyQ records every print, copy, scan and fax per person, department or project, and holds documents until their owner logs in at a device.
- Track printing, copying, scanning and faxing per user, department or cost centre.
- Secure "follow-me" printing: release your document at any device with a PIN or ID card.
- No more confidential pages forgotten in the output tray, and less waste.
- Charge printing back to clients or projects, ideal for law and accounting firms (disbursement recovery).
- Limit colour copying and set print quotas per department.
Scanning and capture
Turn paper into searchable, correctly filed documents without retyping. Capture software such as ScannerVision runs on the device panel: scan, and the document is converted, named and sent to the right folder, email address or document system.
- One-touch scanning to email, folders, cloud storage and document management systems.
- Optical character recognition (OCR), so scanned documents are searchable.
- Automatic archiving to a central folder.
Document management and archiving
Store, find and share documents securely instead of searching through filing cabinets. We help you set up archive and retrieval, scanning and electronic storage, and simple workflows that route documents for approval.
Mobile and cloud printing
Print and scan from phones and tablets on your network with the Kyocera Mobile Print app, or with AirPrint from iPhones, iPads and Macs, and connect your devices to cloud storage.
Fleet monitoring
Connected Kyocera devices report their meter readings, toner levels and alerts to us remotely. That means accurate billing without anyone reading meters, and toner that arrives before you run out.
For schools, healthcare and professional firms
Schools and colleges
Print accounting per student, PIN release, and duplex and black-and-white by default.
Stenden case studyAccountants and law firms
Allocate every print and copy to a client code and recover the cost.
Gerber Botha & Gowar case studyHealthcare
Keep patient information secure with print release and controlled scanning workflows.
Questions people ask
What is print management software?
Software that sits between your staff and your printers. It records who prints what, applies rules (such as double-sided by default) and releases documents only when their owner is at the device. It lowers costs and keeps confidential pages private.
Will it work with the printers we already have?
Most of these tools are made for Kyocera devices, and some also support other brands. We check compatibility during the assessment, before you commit to anything.
How much can we save?
It depends on your starting point, so we measure first. 43 Air School cut its total annual print cost by 15.5%, and Gerber Botha & Gowar increased billable prints and copies by 40% after installing MyQ with client codes.
Can staff release prints with a PIN or an ID card?
Yes. Documents wait on the server until the owner logs in at any device with a PIN or a card, then print.
Can we bill printing back to our clients?
Yes. Each client or project gets a code; staff choose it at the device, and the software reports the prints and copies per code for billing.
Can we print from phones and tablets?
Yes, with the Kyocera Mobile Print app on Android and iOS, or AirPrint on Apple devices, on your network.
Tell us what you print. We will suggest the right setup.
Ask for a quote to buy or rent, or log a service call if a machine needs attention. We answer during office hours, Monday to Friday.