Case study · Higher education
Stenden South Africa replaced a print log book with print accounting per student
Students printed at the library and a librarian wrote every print in a book. Print accounting per student made it automatic.
The challenge
Stenden South Africa in Port Alfred, a branch campus of Stenden University of Applied Sciences in the Netherlands founded in 2002, offers degrees in disaster management and hospitality management. Black-and-white and colour print volumes were hard to track and bill back to students: students printed at the library and the librarian recorded each print in a book. It was manual and inconvenient for students and staff, there was a lot of waste, and the devices' cost-saving features could not be enforced.
What was done
- An assessment of the fleet through monthly meter readings and paper use, and a meeting with the IT department to ensure compatibility.
- The mixed-brand fleet replaced with Kyocera multifunction printers to lower output costs.
- KYOCERA MyQ for clear print volume and cost monitoring, security, and print accounting per student, department and workgroup.
- A personal identification number for every student and staff member to unlock the devices.
- Cost-saving rules: black-and-white and double-sided by default, and duplicate jobs deleted automatically.
What changed
- Printing is recorded and billed per student automatically, without a manual log.
- Students and staff unlock the devices with their own PIN.
- Cost-saving rules are enforced on every device.